Further to previous discussion regarding office bearer positions and possible future Club structure, please see below report from the Board, with advice regarding positions for 2024-25 and recommendations regarding structure going forward.
Rotary Club of Moe – Board report and recommendations
Further to a meeting of the Nominating Committee and further discussion at the Board meeting on Monday 19th February, 2024, the Board has resolved to send the following report and recommendations to Club members for consideration at the next meeting on Monday 26th February. ** See proposed Motion at bottom of email.
Office Bearer Positions:
President – President Lyn Cassar has agreed to be President for 2024-25.
President Nominee 2025-26 - This is not yet resolved and is referred back to Club for further consideration. Options for this position potentially include a shared role over the year (eg 2 x 6-month terms during the year).
Secretary – Maureen Bishop has agreed to be Secretary, with some changes to current processes and systems as outlined below.
Treasurer – Diane Wilkinson has agreed to do the Treasurer role, with Robin Noakes learning the program over the year and assisting with Treasurer duties as required.
Recommendations for Proposed Changes to Club structure and process:
Board Meetings –
The Board to meet 6 times a year. Final Board composition will be determined once the Club structure has been established. Reports are to be provided to the Secretary from Coordinators or other members as required for distribution with the Agenda prior to Board meetings. If urgent matters require resolution between meetings, this can be done via phone or email circulation, or if needed a short Board meeting at the conclusion of a Club meeting.
Club Meetings –
It is recommended that the Club meets fortnightly. Meetings would include meal, reports/decisions as needed and then fellowship.
Future Club Activities / Projects / Programs –
The Club needs to review and be selective about what we continue to be involved in to ensure that members are not burnt out. The reasons for being involved in these activities should be a fundamental consideration in this review.
Club Program / Activity Coordinators –
Rather than have the traditional Committees, it is recommended that Program / Activity Coordinators be appointed to manage individual Club projects or programs, eg MUNA, Rotary Junior Community Awards, Pride of Workmanship, Bali, Foundation scholarships, Community BBQs etc to spread the workload and enable Club members to be involved in a range of programs where they have a particular interest.
Sharing of information –
It is very important that information is shared with all Club members regularly – at Club meetings, via the Bulletin or via Club Runner email service as appropriate. Coordinators would be responsible for follow up communication on matters relating to their specific area of responsibility. General communication would be the responsibility of the President, Secretary, Treasurer or other members as relevant.
Motion to be put to the Club on Monday 26 February 2024:
That Club members approve the appointments to Office Bearer positions for 2024-25 as listed and resolve to adopt the recommendations as outlined above.
Thanks everyone, please give consideration to these matters prior to the meeting.
